Onboarding Process: 5 Tips for the Optimal Procedure

Both for the company itself and for new employees, a good start is very important. Therefore, you should focus on an onboarding process. In this process, employees are equipped with new knowledge and skills they need to perform their job. 🎓

The onboarding process for new employees is continuously evolving. Nowadays, there are well-developed programs that aim to simplify the start of a new job. We at kroot provide you with 5 tips for an onboarding process that offers numerous benefits to you and your new employees. 👏

Onboarding: Its Importance for Companies

The onboarding process is designed to make a new employee or trainee a functioning and satisfied member of the company during employee acquisition. Different concepts are applied by companies. You are on the safe side if you adhere to the 4 C's in the onboarding process:

1. Compliance: Teach your employees the basic company policies.
2. Clarification: Ensure that your employees are aware of their responsibilities.
3. Culture: Provide formal and informal norms.
4. Climate: New employees should feel welcome and part of the team.

We provide you with helpful tips on how the onboarding process can be a complete success in your company, following the 5 phases of the process:

1. The Onboarding Process Before the First Day of Work

Even before the first day of work, you can do a lot to ensure that new employees settle in well. This includes clarifying all important formalities. Does the new employee have appropriate work clothing and equipment? Are all access rights clarified? Only then is a good start in the new job possible.

It is also important to provide essential information: Discuss in advance the location and time for the starting point. Does the person know the basics? Such information can be communicated in written form via email. 📩

It is also important to involve colleagues. The secretariat, office management, IT, and mentors should be informed. Only then can they welcome and support the new person.

Remember to set up the workplace as well. Access to the premises should be activated from the first day. Does the new employee get a company car or a company phone? If so, it should also be ordered in advance as part of the onboarding process. 💻

2. Onboarding new employees on the first day of work

The first day of work has arrived: it's time to welcome the new employee and introduce them to everyone. A small round of introductions during a team meeting can be useful. Many employees feel particularly valued when they receive a small token of welcome. 🎁

To strengthen team spirit, the onboarding process should include a shared lunch on the first day. This can create a trusting foundation that is essential for future collaboration.

3. Onboarding in the first week of work

Before the onboarding process begins, employees should know what to expect. It's important not to overwhelm the new person. The introduction should also be documented in writing, not just given orally.

Assign initial tasks that fall under the job description and clarify legal matters. A company tour should not be forgotten either. In this way, the new colleague not only gets to know their own department better but also the other areas.

At the same time, you can clarify company goals, convey company values, and introduce products. This way, the employee knows what to focus on.

4. The onboarding process after the first week

After the first week, you should inquire about the initial impressions. Does the employee have any positive or negative comments? Did anything stand out to them? This way, you can learn from the onboarding process as well.

Given the many impressions to process, you should divide new information in the onboarding process into several stages. However, the newcomer should know all the important things by the end of the first week.

5. Onboarding after 4-8 weeks

The onboarding process is by no means completed after a week. In the following period, it's especially about feedback. Not only should the work of the new employee be evaluated, but they should also have the opportunity to provide feedback themselves. 💬

Additionally, internal contacts should be fostered. An interdepartmental exchange is recommended. This promotes the working atmosphere and ensures that new employees can settle in more quickly.

Onboarding process – support from kroot

Are you looking for new employees for your company and unsure of how to start the search? Then kroot is just right for you. ☝️

We offer solutions that allow you to find exactly the staff you need on social networks. With kroot, you have not only the opportunity to choose employees from a wider spectrum but also benefit from kroot's clever algorithm. This allows you to find those who fit your company's mentality and values through careful analysis of each applicant's interests. This way, you achieve a higher quality of applicants and avoid turnover associated with higher costs.

Our tool is very easy to use and designed for you to publish your job ad in just a few steps!

Do you have any questions or would you like to create a job advertisement directly? Then please feel free to check out our tool on our website.

Ready to get started? Then create your first ad through kroot.

Frequently asked questions about the onboarding process

What is the onboarding process?

The onboarding process involves bringing new employees on board through targeted integration.

What is included in the onboarding process?

1. Welcome
2. Introduce to colleagues
3. Assign a mentor
4. Meeting with supervisors
5. Get to know the workplace
6. Learn about workflows and tasks

What does a good onboarding look like?

It is essential to show new employees the onboarding manual so that any questions can be answered quickly. In addition, the new employee should be introduced at the beginning of the onboarding process and assigned a mentor.